Let’s be honest, we all want to know how to automate tasks with AI. How many tasks are on your to-do list that just make you sigh?
How many tasks are on your to-do list that just make you sigh?
That boring weekly report…
Reading and replying to hundreds of emails…
Preparing the minutes after a long meeting…
Ugh! 😫
These are the tasks that, while necessary, act like termites, slowly eating away at our real energy and creativity. They’re the reason we often end the day feeling like, “I was busy all day, but I didn’t get any *real* work done.”
Now, imagine this…
What if you had a magical intern who never gets tired, never takes a day off, and happily does all these boring tasks for you?
And what if this intern worked for free?
This isn’t a dream. This is the real power of Artificial Intelligence.
In our previous articles, we saw how AI can handle fun tasks like creating a logo (Article 5) and building a presentation (Article 6). But today, we’re taking it a step further.
Today, we’re listing the 10 most time-consuming tasks you can start automating with AI right now, helping you reclaim the most precious gift of all—your time.
So get ready to 10x your productivity, because number 7 on this list is about to become your new best friend.
🤖 Quick Pit Stop: Some of the best AI tools that power these automations are completely free! Don’t forget to check out our exclusive list: The 5 Free AI Tools You Should Start Using Today to Feel Like a Genius.
Part 1: Email Management – Become the Boss of Your Inbox
We spend half our day tangled in the web of emails. Here’s how AI can cut you free.
1. Summarize Long Emails
The Pain: Your boss sends a 1000-word essay, and you simply don’t have the time to read it all.
The AI Solution: Copy-paste the entire email into an AI tool like ChatGPT or Claude and give it a simple prompt.
✨ Your Turn: Copy-Paste This Prompt
Summarize this email for me in 3 bullet points. Tell me what the key takeaway is and what specific action I need to take.
Pro-Tip: How to Customize
Want a different format? Try changing the first sentence to: “Summarize this for me as a one-sentence TL;DR (Too Long; Didn’t Read)” or “Extract all the key dates and deadlines from this email into a list.”
2. Draft Difficult Replies
The Pain: You need to say “no” to a client professionally, but you can’t find the right words.
The AI Solution: Give the AI context and let it handle the diplomacy.
✨ Your Turn: Copy-Paste This Prompt
Write a polite but firm email to a client named [Client’s Name]. Tell them that we cannot offer a discount on the [Project Name] project. Explain that our prices are fixed to maintain the quality of our service and suggest we can proceed at the agreed-upon price. Keep the tone professional and friendly.
Pro-Tip: How to Customize
Need a different tone? Try adding “Make the tone more empathetic” or “Make it sound more formal for a corporate client.” You can also ask it to “offer an alternative solution, like a payment plan.”
Part 2: Meeting Mayhem – End the Post-Meeting Headache
Meetings are necessary, but the admin work that follows is exhausting.
3. Prepare Talking Points for a Meeting
The Pain: You have a crucial client meeting tomorrow and you’re staring at a blank page, unsure of what to discuss.
The AI Solution: Let AI create a structured agenda for you.
✨ Your Turn: Copy-Paste This Prompt
I have a meeting with a [Type of Client, e.g., new potential client] tomorrow to discuss [Topic of Meeting, e.g., their social media strategy]. Give me 5 key talking points I must cover to understand their needs, showcase our value, and win the project.
Pro-Tip: How to Customize
Make it more specific! Add details like, “My company specializes in [Your Specialty, e.g., video marketing for SaaS companies].” The more context you give the AI, the more tailored and intelligent its suggestions will be.
4. Transcribe and Summarize Meetings
The Pain: You paid full attention during the meeting, but now who has the energy to type out all the notes?
The AI Solution: Use AI-powered tools like Otter.ai or Fireflies.ai They join your Zoom or Google Meet calls, record and transcribe the entire conversation in real-time, and then email you a neat summary with action items at the end.
The Magic: You just saved yourself an hour of tedious note-taking.
Part 3: Content & Research – Turn Hours of Work into Minutes
5. Research Any Topic Instantly
The Pain: You need to create a presentation on a new topic, and you’re drowning in a sea of information online.
The AI Solution: Use an AI research assistant like Perplexity AI or ChatGPT.
✨ Your Turn: Copy-Paste This Prompt
Explain the basics of [Complex Topic, e.g., ‘Quantum Computing’] to me like I’m a 10th-grade student. Also, give me 5 interesting facts about it and provide links to 3 reliable sources for further reading.
Pro-Tip: How to Customize
Specify the audience! Change “like I’m a 10th-grade student” to “like I’m a marketing manager” or “like I’m a CEO.” The AI will change its language and focus points accordingly.
6. Repurpose Content Effortlessly
The Pain: You wrote a great blog post, but now you need to create social media posts, a video script, and a newsletter from it.
The AI Solution: Feed your blog post to an AI and ask it to be your content factory.
✨ Your Turn: Copy-Paste This Prompt
Turn the following blog post text into:
1. 5 engaging tweets.
2. One insightful LinkedIn post.
3. A script for a 1-minute YouTube Short video.
[Paste your blog post text here]
Pro-Tip: How to Customize
Give it a target audience. After the prompt, add: “The target audience for this content is [Your Audience, e.g., small business owners in the fashion industry].” The AI will tailor the tone and angle of the new content.
🧠 Smart Tip: There’s a secret formula to get amazing content from AI every single time. We break it down in our guide: How to Talk to ChatGPT: My Secret 3-Step “P.I.E.” Formula.
Part 4: Everyday Tasks – The Small Time-Eaters
7. Plan Your Next Trip
The Pain: You’re planning a 5-day vacation, and the stress of researching hotels, flights, and places to visit is already killing the holiday vibe.
The AI Solution: Let AI be your personal travel agent.
✨ Your Turn: Copy-Paste This Prompt
Create a [Number of Days, e.g., 5-day] travel itinerary for a [Type of Traveler, e.g., solo traveler] in [Destination, e.g., Goa, India]. I am on a [Budget, e.g., mid-range budget] and interested in [Interests, e.g., beaches, local food, and some history]. Include suggestions for stays and transport options.
Pro-Tip: How to Customize
Be more specific with your interests for better results. For example, instead of “history,” you could say “Portuguese colonial history” or instead of “food,” you could say “vegetarian seafood alternatives.”
8. Optimize Your Resume and Cover Letter
The Pain: You’re applying for your dream job, but your resume doesn’t feel perfectly tailored for the role.
The AI Solution: Let AI be your personal career coach.
✨ Your Turn: Copy-Paste This Prompt
Analyze my resume below against the following job description. Suggest 5 specific changes to make my profile stronger for this role. Use action verbs and quantify my achievements. Also, write a powerful and concise cover letter based on my updated resume.
My Resume: [Paste Your Resume Text]
Job Description: [Paste Job Description Text]
Pro-Tip: How to Customize
For even better results, add a line like: “The company culture is [Culture Description, e.g., young, fast-paced, and innovative]. Please make sure the tone of the cover letter reflects this.”
9. Understand Complex Data (in Excel)
The Pain: You have a massive Excel sheet and need to find trends, but you don’t know any complex formulas.
The AI Solution: Use tools like ChatGPT’s Data Analyst (formerly Code Interpreter) or Microsoft Copilot. Simply upload your file and ask in plain English.
✨ Your Turn: Copy-Paste This Prompt
Analyze this sales data and tell me which product was the most profitable in the last quarter. Create a bar chart to visualize this. Also, identify any surprising trends or outliers.
Pro-Tip: How to Customize
Go deeper with your questions. You can ask follow-up questions like: “Based on this trend, what do you predict our sales will be next quarter?” or “What are three strategies we could implement to boost the sales of our least profitable product?”
10. Learn a New Skill Faster
The Pain: You want to learn a new skill (like Photoshop), but you have no idea where to start.
The AI Solution: Ask AI to be your personal mentor and create a learning path.
✨ Your Turn: Copy-Paste This Prompt
Create a 7-day learning plan for a complete beginner to learn the basics of [Skill, e.g., Photoshop]. Break it down day-by-day with specific, actionable tasks (that take no more than 1 hour per day) and provide links to high-quality, free tutorials on YouTube for each task.
Pro-Tip: How to Customize
Define your goal! Add a sentence like, “My end goal is to be able to [Your Goal, e.g., design professional-looking thumbnails for my YouTube videos].” The AI will then tailor the learning path to help you achieve that specific outcome.
Your Turn
Today, you haven’t just learned 10 tips. You’ve learned the real mindset behind how to effectively automate tasks with AI. The mindset of asking, “If a task is boring and repetitive, could an AI do it better and faster for me?”
Integrating just one or two of these automations into your life means saving 5 or more hours every single week.
Think about it… What could you do with those extra 5 hours?
You could learn a new skill, work on your hobby, spend time with your family, or… you could start a side-hustle.And if you’re ready to start thinking about how to make money using AI, our next article is tailor-made for you.
➡️ Read Next: AI Side-Hustles: 3 Easy Ways to Make Your First $1000 with AI This Month (Even as a Beginner)
So, here’s your homework: Pick ONE task from this list and try to automate it with AI today.
Let me know in the comments below which one you chose and how it went!
2 thoughts on “10 Boring Tasks You Can Automate with AI Today (And Save 5+ Hours Every Week)”